AGM date change - postponed to 31 May

ANNUAL GENERAL MEETING - POSTPONED TO 31 MAY 2014

Due to the season running late this year, it is possible there will be a 1st XV game on the 26th of April. We considered shifting the AGM start time to earlier, but there's concern we'd have to restrict the discussions in order to fit to the game time. 
As this is the most important meeting of the year to inform club members and to elect the management committee for the year to come, we decided it would be in the club's best interest to shift the AGM date. 

Please keep an eye on the blog, Facebook, Twitter and your emails for the updated agenda to be released in mid-May. 

We apologise for the inconvenience but hope you can all make the new AGM date of 31 May 2014, 1pm.


On 26 April some of the current committee will be at the club from 11am to discuss the roles you can volunteer for and answer any other questions you might have regarding volunteering.

Best regards,
Karen.

Clubhouse OPEN Tonight - Thurs 17th April from 8pm

Hi All,

Our flexible friend, Flex, has offered to open the club tonight from 8pm for an emergency/extraordinary drinking session.

So get yourself down there and kick off the long weekend in style

Thanks,

 

Gareth

RWC 2015 Ticket Applications

Whilst it may be well over a year away, the time has come to make applications for the 2015 Rugby World Cup.

The Club has an allocation of tickets to all games and the process is slightly different from previous ticket applications. We have been allocated 100 tickets across the Twickenham games and 200 across the other games.

For the Twickenham games we have been allocated a specific number of tickets per game and these must be allocated to specific individuals – successful applicants will then be setup in the ticketing system.

For non-Twickenham games, we do not allocate specific individuals and you need to contact us to request to be setup in the ticketing system.

Below are the details of Twickenham games:

1.     England v Oceania 1, Fri 18^th Sep (Tickets available: 10)

2.     France v Italy, Sat 19^th Sep (Tickets available: 8)

3.     England v Wales, Sat 26^th Sep (Tickets available: 10)

4.     England v Australia, Sat 3^rd Oct (Tickets available: 10)

5.     Australia v Wales, Sat 10^th Oct (Tickets available: 8)

6.     QF2: W Pool B v RU Pool A, Sat 17^th Oct (Tickets available: 12)

7.     QF4: W Pool A v RU Pool B, Sun 18^th Oct (Tickets available: 12)

8.     SF1: W QF1 v W QF2, Sat 24^th Oct (Tickets available: 10)

9.     SF2: W QF3 v W QF4, Sat 24^th Oct (Tickets available: 10)

10. Final, Sat 31^st Oct (Tickets available: 10)

To apply for Twickenham tickets please email the Club on internationaltickets@millwallrugby.com with the following information:

• Your full name
• The e-mail address you want setup on the system
• Which game you would like to go to?
• How many tickets you would like? (Please note that there is a limit of 4 tickets per member, but this will be capped to 2 if the game is oversubscribed)

To apply for non-Twickenham tickets please email the Club on internationaltickets@millwallrugby.com with the following information:

• Your full name
• The e-mail address you want setup on the system

 We are only able to setup 100 members in the system so do not request access unless you intend to buy tickets. Should a game be oversubscribed/we have more than 100 member requests, names will be randomly drawn (there will be no preference to volunteers as has been the case previously)

The important dates:

30^th April 2014 - Application period will close

1^st April – 5^th May 2014 - Successful applicants will be notified (unsuccessful applicants will not be contacted)
6^th – 15^th May 2014 – Successful applicants will be setup in the ticketing system and required to login to complete the rest of your details
16^th May – 30^th June 2014 – Successful applicants who have completed their registration will be able to buy tickets (purchase of tickets will be directly through the system and not via the club)

The IRB have specifically outlined that to apply for tickets, individuals must have held membership since 1st Sep 2013. 

For a breakdown of prices please see the link below:

http://www.rugbyworldcup.com/mm/Document/Tournament/Generic/02/06/99/31/RWC2015pricingUPDATED.pdf

Lastly remember the tickets are for personal use of, if you are caught selling them on to a ticket tout or on the internet, the Club will face sanctions and you will face disciplinary action from the club. It is the responsibility of the person who is set up on the system to take full responsibility for the tickets they buy.

Good Luck and we hope to see you all down at the Club soon.

Regards,

Shaf

Clubhouse opening, games and important notices (w/c 14/4)

Club Games:
Congratulations to the Boys beating the Girls making the series 2-0 so far - and thanks to Jo for organising. We have no planned games this weekend so pre-tour training can start in the form of drinking (responsibly) over the Easter weekend.

 

Club Openings:
'Poynders Mid-Point' Wednesday - Open from 7.30pm You have another one of our new duty managers, Robin, looking after you this Wednesday. He will also be ordering curry for anyone who wants it after training.

 

'Flexy' Good Friday - Open from 5pm  

Flex will be opening the clubhouse from 5pm this Good Friday for anyone who is around - so come down and keep Flex company. (opening hours will depend on demand).

Easter Saturday - Open from 5pm
Fisher will be around to open the clubhouse from 5pm this Easter Saturday, so make sure you make the most of your long weekend and come down to the club. 

Easter Sunday - Clubhouse currently CLOSED
As most of us seem to be going to church on Easter Sunday (maybe) or stuffing themselves with chocolate (more likely), we are not planning to open the club. If any trained duty manager would like to open, please let Ryan know by clicking on this link. Keep an eye on facebook and the blog and we will notify you if the club is open.


Club Notices:
End of Season Dinner Tickets are on sale NOW - Limited numbers Tickets are on sale now, and will be at early bird prices until 26th April (or until stocks run out).
Please click on this link to get yours. We will also set up a laptop at the end of the bar for ticket sales.
 
New offer from one of our long-term supporters:
Abtech Garage (in the Arch next to the clubhouse) are offering all Millwall Rugby Club Members £10 off MOT's at their garage as their MOT bay is now up and running. Just mention when booking and produce your membership card when paying.

Annual Dinner Tickets Now On Sale

Ladies & Gentlemen of Millwall,

The time has finally come......Come and get 'em.!

Book your tickets now to the Millwall Annual Dinner & Awards ceremony.

This year sees a change of venue but the evening promises to be just as fun and spectacular as our previous dinners. A night full of great company, good food, perhaps a drink or two and doubtless some Millwall shenanigans.

Bring your friends, bring your family, bring who you like and allow them the opportunity to see some of what makes Millwall so special.

Buy now to take advantage of the early-bird discount, get in quick, they're going to go fast.

Find out more here.

Adrienne Meehan

Treasurer

Monday night summer touch rugby starts

Scott Vinnicombe will be running touch rugby sessions every Monday night throughout the summer, starting tonight 14th April. This replaces club mixed fitness training.

The Monday touch rugby sessions will begin at 7pm.

These new Monday night sessions during the summer months are in addition to the Sunday sessions that run all year round.

How to join in...

To encourage others to come along and confirm interest in playing, we encourage you to "like" our page on Facebook and to leave a comment on the post we'll make each week to say you'll be there. Even if you're not on Facebook yourself, you can still see what the club posts on Facebook by visiting the club homepage.

Annual General Meeting - Formal notice for April 26th

Annual General Meeting - Formal notice for April 26th

Annual General Meeting

Saturday 26th April 1pm 

POSTPONED TO 31 MAY

Clubhouse
75 Manchester Road
London E14 3DN

This is formal notice of the club's Annual General Meeting.

Business will include:

1.    Chairman's Report

2.    Secretary's Report

3.    Treasurer's Report

4.    Motion to amend the Constitution to facilitate Incorporation

     Full document here

5.    Motion to amend the Constitution to establish Clubhouse Officer on the CMC

     Full document here

6.    Resignation of Officers

7.     Election of Elected Officers:

·                     Chairman

·                     Secretary

·                     Treasurer

·                     Men's Chair*

·                     Ladies' Chair*

·                     Youth Chair*

·                     Communications Officer

·                     Development Officer

·                     Clubhouse Officer**

·                     General Committee Member 1

·                     General Committee Member 2

·                     Social Secretary

·                     Fixture Secretary

·                     1st XV Manager

·                     2nd XV Manager

·                     3rd XV Manager

·                     Venus Manager

*after election, the three chairs will come to a mutual agreement to decide which of them will take on the externally-representative role of "Club Captain" for the season.

**this position will be available if tabled Motion 2 is passed. Otherwise,it is the recommendation of the current committee that one of the bold positions above elected also takes on the new role of "Clubhouse Officer" who will chair the Clubhouse Subcommittee and be empowered to make operational day-to-day decisions around the running of the bar and clubhouse facilities, to avoid lengthy meetings throughout the year. This unpaid supervisory CMC position is distinct from the concept of Bar Steward (paid or otherwise)

           8.   Volunteer vacancies to assist the above elected officers. 

These roles are ideal if you want to help out but don’t want the obligation of being a full officer.  Alternatively if you can help out as general assistants to an elected officer, it is a good introduction to club management and your help will be greatly appreciated.

·                     Registration Secretary

·                     Membership Secretary

·                     First Aid Officer

·                     Press Officer

·                     Programme Producer

·                     Transport Officer

·                     Coaching Coordinator

·                     Statistics & Caps Secretary

·                     Youth Safeguarding Officer

·                     Bar staff

·                     Events helpers 

·                     Accountant/Book-keeper

·                     Merchandise Officer

·                     Clubhouse Maintenance People

·                     Charity Liaison

·                     Alumni Relations Officer (keeping in touch with members who've moved away)

·                     Men's Playing Subcommittee additional volunteers

·                     Ladies' Playing Subcommittee additional volunteers

·                     Youth Playing Subcommittee additional volunteers

·                     Clubhouse Subcommittee additional volunteers

·                     Development Subcommittee additional volunteers

           9.   Any Other Business

Important Notes:

Membership 

You must be a currently paid up member of the Club to vote (for elections or for awards) or to stand for an elected position.  If you're not a member yet, please see our website to pay online in advance of the meeting.

Nominations for Elected Roles

If you would like to stand for one of the ELECTED positions listed in item 7, you should submit a nomination in by email  to Karen Anderson (secretary@millwallrugby.com) by 1pm on Saturday 19th April. 

Please see the current list here

Potential candidates are strongly encouraged to find out what is involved in the role by referring to the role descriptions on the club website committee page or by asking a current or past post-holder.

Article 4.2 of the constitution allows candidates to be considered for election to more than one position if the electing members believe it is in the best interests of the club.

Volunteer Vacancies

The list of volunteer vacancies is a guide, based upon experience of some of the ways you could still help out if you don't want the responsibility of an elected position.  However the club cannot run if we are left with too many of the elected roles left vacant, so the priority for the meeting must be to fill the Elected Roles.

Voting at the meeting

Voting will be carried out by secret ballot (on paper) and voters will be able to choose between each of the candidates plus an option "none of the above/re-open nominations".  Per article 5f of the constitution, where there is only one candidate for a particular position they must gain at least 50% of the votes cast to be elected.
The constitution explains what will happen if any of the elected roles remain unfilled.

Voting in absentia by proxy

·                     Members are not obliged to vote if they do not wish to do so.

·                     If you are not able to attend the AGM in person, you may nominate a proxy to vote on your behalf by giving them and the Chairman\Acting Secretary notice of this in writing (email preferred) by 1pm on Wednesday 23rd April. Where this is not done, the proxy vote will not be accepted.

·                     Your proxy must be a current club member and no club member may carry more than 5 proxy votes. You should instruct your proxy how to vote on your behalf.

·                     If you are unable to find a willing proxy, current club officers will act as proxy for you and will accept written instructions on how to vote on your behalf.

·                     We want members to attend the meeting and take part in the discussions so please do make every effort to attend in person. It's your club and it’s run by the members for the members.

Want to understand more about how the club committees work?

We recommend all members aquaint themselves with the constitution as well as the Operating Guide to the Management Committee and Subcommittees  which can both be found on the website in the "Club" section.

Karen Anderson, Secretary