Annual General
Meeting - Formal notice 31 May
Annual General Meeting
Millwall Rugby Club
Saturday 31 May 1pm
Clubhouse
75 Manchester Road
London E14 3DN
This is formal notice of the club's Annual General Meeting.
Business will include:
1.
Secretary's Special Report on the
reason for holding a separate club and company AGM
2.
Treasurer's Report
3. Motion
to amend the Constitution to facilitate Incorporation
It is proposed that Millwall Rugby Club delete current Clause
12 of the Constitution and substitute therefore with immediate effect as Clause
12, the clause DISTRIBUTION OF ASSETS BY WAY OF RECONSTRUCTION.
4. Motion to dissolve the Club and distribute its
assets to a limited company with similar objects.
It
is proposed that the club distributes its assets to Millwall Rugby Football
Club Ltd and then dissolves.
CLOSE of CLUB AGM.
...................................................................................................................................................................
MILLWALL RUGBY FOOTBALL CLUB
LTD
(‘the Company’)
Company Number: 8678797
Notice of Annual General Meeting
NOTICE IS HEREBY GIVEN THAT the 2014 Annual General Meeting of the
Company will be held at Millwall Rugby Club, 75 Manchester Road, London E14 3DN
on 31 May 2014 at 1.30pm to consider and, if deemed fit, to approve the
following resolutions:
ORDINARY
RESOLUTIONS
1.
To
receive and adopt the accounts of the Company for the period to 30 April 2014
together with the reports thereon of the directors of the
Company.
2.
To
accept the resignation of current directors following the process of clause 22
of the articles of association.
3.
To
appoint new directors following the Election process outlined in clause 24 of
the articles of association.
SPECIAL
RESOLUTIONS
4. THAT the name of the company be changed
to:
Millwall Rugby Club Ltd
5. THAT the articles of association of the
Company be amended in the manner following:
By addition
to the present clause 18.2 the adoption of a new clause 18.2.11: Clubhouse
Officer.
Date: 17 May 2014
BY ORDER OF THE BOARD
Karen Anderson .
COMPANY SECRETARY
Important Notes:
Membership
You must be
a currently paid up member of the Club to vote (for
elections or for awards) or to stand for an
elected position. If you're not a member yet, please see our website to
pay online in advance of the meeting.
Current list of positions here
Voting at the meeting
Voting will be carried out by secret ballot (on
paper) and voters will be able to choose between each of the candidates plus an
option "none of the above/re-open nominations". Per article 5f
of the constitution, where there is only one candidate for a particular
position they must gain at least 50% of the votes cast to be elected.
The constitution explains what will happen if
any of the elected roles remain unfilled.
Voting in absentia by proxy
·
Members are not obliged to vote if they do not wish to do so.
·
If you are not able to attend the AGM in person, you may nominate a
proxy to vote on your behalf by giving them and the Secretary
notice of this in writing (email preferred) by 1pm on Wednesday 28 May 2014. Where this is not done, the proxy vote will not be accepted.
·
Your proxy must be a current club member and no club member may carry
more than 5 proxy votes. You should instruct your proxy how to vote on your
behalf.
·
If you are unable to find a willing proxy, current club officers will
act as proxy for you and will accept written instructions on how to
vote on your behalf.
·
We want members to attend the meeting and take part in the discussions
so please do make every effort to attend in person. It's your club
and it’s run by the members for the members.
