AGM official notice - 31 May - club AGM and Company AGM - Millwall Rugby Football Club Ltd

 Annual General Meeting - Formal notice 31 May

Annual General Meeting

Millwall Rugby Club

Saturday 31 May 1pm 

Clubhouse
75 Manchester Road
London E14 3DN

This is formal notice of the club's Annual General Meeting.

Business will include:

1.    Secretary's Special Report on the reason for holding a separate club and company AGM

2.    Treasurer's Report

3.    Motion to amend the Constitution to facilitate Incorporation

It is proposed that Millwall Rugby Club delete current Clause 12 of the Constitution and substitute therefore with immediate effect as Clause 12, the clause DISTRIBUTION OF ASSETS BY WAY OF RECONSTRUCTION.

Full document here

 4.    Motion to dissolve the Club and distribute its assets to a limited company with similar objects.

It is proposed that the club distributes its assets to Millwall Rugby Football Club Ltd and then dissolves. 

Full document here

CLOSE of CLUB AGM.

...................................................................................................................................................................

MILLWALL RUGBY FOOTBALL CLUB LTD

(‘the Company’)

Company Number: 8678797

Notice of Annual General Meeting

NOTICE IS HEREBY GIVEN THAT the 2014 Annual General Meeting of the Company will be held at Millwall Rugby Club, 75 Manchester Road, London E14 3DN on 31 May 2014 at 1.30pm to consider and, if deemed fit, to approve the following resolutions:

ORDINARY RESOLUTIONS

1.    To receive and adopt the accounts of the Company for the period to 30 April 2014 together with the reports thereon of the directors of the Company.

2.    To accept the resignation of current directors following the process of clause 22 of the articles of association.

3.    To appoint new directors following the Election process outlined in clause 24 of the articles of association.

SPECIAL RESOLUTIONS

       4.    THAT the name of the company be changed to:

            Millwall Rugby Club Ltd

(full document here)

               5. THAT the articles of association of the Company be amended in the manner following:

By addition to the present clause 18.2 the adoption of a new clause 18.2.11: Clubhouse Officer.

 (full document here)

Date: 17 May 2014

BY ORDER OF THE BOARD

   Karen Anderson   .

COMPANY SECRETARY

Important Notes:

Membership 

You must be a currently paid up member of the Club to vote (for elections or for awards) or to stand for an elected position.  If you're not a member yet, please see our website to pay online in advance of the meeting.

Current list of positions here 

Voting at the meeting

Voting will be carried out by secret ballot (on paper) and voters will be able to choose between each of the candidates plus an option "none of the above/re-open nominations".  Per article 5f of the constitution, where there is only one candidate for a particular position they must gain at least 50% of the votes cast to be elected.
The constitution explains what will happen if any of the elected roles remain unfilled.

Voting in absentia by proxy

·                     Members are not obliged to vote if they do not wish to do so.

·                     If you are not able to attend the AGM in person, you may nominate a proxy to vote on your behalf by giving them and the Secretary notice of this in writing (email preferred) by 1pm on Wednesday 28 May 2014. Where this is not done, the proxy vote will not be accepted.

·                     Your proxy must be a current club member and no club member may carry more than 5 proxy votes. You should instruct your proxy how to vote on your behalf.

·                     If you are unable to find a willing proxy, current club officers will act as proxy for you and will accept written instructions on how to vote on your behalf.

·                     We want members to attend the meeting and take part in the discussions so please do make every effort to attend in person. It's your club and it’s run by the members for the members.